Essay on Use of Microsoft Outlook
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Essay on Use of Microsoft Outlook
By far the most mature e-mail client in this roundup, Microsoft Outlook 2003 offers a slew of options and features that will appeal to both business and personal users. Outlook also aptly serves as a personal information manager, with first-rate calendar and address book features. Meanwhile, tight integration with Microsoft Office 2003 makes it an invaluable collaboration tool. Its main features are:
AutoComplete Addressing
As a user enters an e-mail address; Outlook automatically recognizes it and completes the name based on previously sent e-mail to the recipient. This enables users to quickly send e-mail to others without spending time searching for e-mail addresses.
Message Format in Wordmail
Users can easily change between different mail formats on the fly and on a per message basis. By giving users the option to switch between HTML, rich text, or plain text, they can more easily format their message so that the recipient can have the best viewing experience.
Mailbox Cleanup
Users can quickly view the size of their mailbox, search for files by size or by age, and then delete, move, or archive those files to clear up space. Exchange users can also automatically be notified when they are approaching their mailbox size limit and choose from the above options for cleaning up their mailbox.
Text Auto Cleanup
Outlook can now automatically clean up plain text e-mail formatting that often contains extra line breaks that make the message difficult to read. Outlook automatically removes the extra line breaks (an option exists to turn this off as well) when a user opens an e-mail message, previews the message in the preview pane, or prints the message so that it is easier to read.
Group Schedules
Users can save multiple group calendars within Outlook for quick and easy access to their team or conference room schedules. Within this single calendaring interface, users can view the free and busy times of their group as well as easily e-mail or set up an appointment with the entire group.
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